Green Valley Baptist Church
Thursday, July 27, 2017
The Valley is Calling, Come and See...

Handbook

 
 
Little Ed. Handbook
 
     
         
Welcome to Little Ed. Learning Center!
 
 
TABLE OF CONTENTS
 
 
Learning Center Purpose                           …………………………… 3/4
 
Staff Information                           …………………………………4/7
Admission Requirements            ………………………………… 5
 
Registration                                            ………………………………… 5
 
Fees and Payment                   ………………………………….5
 
Daily Schedule Sample          ……………………………….…6
 
Special Days                                     ………………………………… 7
 
Learning Center Contacts        ………………………………… 7
 
Arrival and Pick-Up Arrangements        ………………………… 8
 
Personal Belongings and School Supplies ……………………… 8
 
Food Service                   ……………………………… 8
 
Clothing                            ……………………………… 9
 
Statement on Discipline                   ……………………………… 9
 
Health Policy          …………………………….. 10
 
Peanut/Peanut Butter Free Policy   ……………………………… 10
 
Administration of Medication  …………………………….. 10
 
Safety/Emergency Procedures              ………………….………. 11
 
Inclement Weather                             …. ………………….………. 11
 
Our School Year Calendar          ……………………….…….. 11
 
Graduation Ceremony           …………………………….. 11
 
 
 
 
HANDBOOK.doc 01/10
LEARNING CENTER PURPOSE
 
The Little Ed. (Education) Learning Center was created in 2004 by a group of mothers looking for a place of learning grounded in Christianity for their preschool age children.  Green Valley Baptist Church agreed to sponsor a Center of care for children.  We believe Little Ed. Learning Center to be an extension of the home, here to provide a safe, loving and nurturing environment for a child to grow.  Currently, as per the Code of Virginia, Section 63.2-1716, Little Ed. Learning Center is operated under the auspices of a religious institution and therefore classified as a Religiously Exempt Child Day Center.
 
Little Ed. Learning Center has been designed to facilitate children's growth in a Christian environment and includes seven dedicated rooms and use of the Fellowship Hall within the lower level of Green Valley Baptist Church in Lebanon, Virginia.  The Church office acts as the Center’s office during September through May.  Our Center provides care and learning designed to reinforce the teaching within a Christian home.  Daily learning materials are created and implemented to meet the following needs of each child:
 
Spiritual 
Heighten a child’s understanding of the active presence of God in his/her life.
-“Bring them (your children) up in the discipline and instruction of the Lord.”  -Ephesians 6:4  
-  “And these words, which I command you today shall be in your heart; you shall teach them diligently to your children, and shall talk of them when you sit in your house, when you walk by the way, when you lie down, and when you rise up.” -Deuteronomy 6:6-7  
 
Intellectual
Develop a child’s ability to understand and deal with new situations and academic tasks (ex. beginning academics including phonic awareness, math exploration, verbal expression, pre-writing/writing skills, etc.)
 
Social 
Opportunities for interaction with others, both adults and children, on an individual level and in groups. 
Practice Christian concepts of love, cooperation, compassion and helpfulness.
 
Emotional 
Enhance the child’s ability to identify, understand and deal with his/her emotional states.
Promote positive perception about how he/she feels about him/herself. 
Freedom to gain self-esteem, to acquire confidence in abilities and to develop personal responsibility.
 
Physical 
Activities designed to strengthen a child’s ability to master fine motor and gross motor skills in the framework of the child's ever-changing body.
 
 
 
 
Little Ed. Learning Center provides a safe, clean, and nurturing environment where a child can learn through teacher-guided and child-initiated activities.  Interactive discussions, hands-on approaches and utilization of props and manipulatives are used to help children learn.
 
The Little Ed. Learning Center is based upon developmentally appropriate practice and understands that young children learn best through play.  Therefore, our learning materials capitalize on child-initiated activities involving:
Choice making – chooses from a variety of learning activities throughout the day.
Creating – freedom to be creative (ex. play dough, art projects, blocks, and other manipulatives, etc).
Conversation – interacts with teacher, volunteers and other children.
Playing – creative centers to question, to experiment, and to pretend.
Discovering – various time to learn from experimentation, active exploration and special visitors.
 
            
Classroom planning also takes into account that children vary in their abilities; therefore, children, at various times, may be worked with individually and/or in small groups.
 
The Center offers care and learning for Preschool age children (age 3 by September 30) on Tuesday and Thursday from 9:00 a.m. – 12:00 p.m.  Children must be fully toilet trained to be eligible for enrollment.  Additionally, all Pre-Kindergarten age children (4 and 5 year olds) meet on Monday, Wednesday and Friday and can choose a half-day program from 9:00 a.m. – 12:00 p.m. or a full-day program from 9:00 a.m. – 3:00 p.m.  We work carefully to keep appropriate student/teacher ratios in accordance with the requirements set forth for us as a Religiously Exempt Child Day Center.  The number of classes per day is determined by the number of students enrolled.  The school employs loving individuals to teach, as well as those who assist as aides, to ensure sufficient and proper staffing based on student numbers.
           
“Children are a gift from the Lord.”  -Psalm 127:3
 
OUR DIRECTOR:  Karen Lambert    2008/2009 School Year – Present,
Ms. Lambert is a member of Green Valley Baptist Church and is one of the Founding Mothers of the Little Ed. Learning Center, its program and curriculum.  Because the Center originated in 2004 with her own daughter in mind, she is committed to the goals and purpose of Little Ed. and feels blessed to have had a part in this ministry of the church since its inception. She has experience at the Center as planner, volunteer, and teacher and feels very privileged to have shared a time of learning with all the students who have been with us.  
   
You can know your child will be loved, cared for, and encouraged to develop and better the skills needed in preparation for the next adventure in education…and we’ll all have fun too! 
 
Ms. Lambert, and the entire staff of Little Ed., welcome you and your family to become part of this program and part of our “Little Ed. Family”.
 
 
ADMISSION AND ENROLLMENT REQUIREMENTS
Student ages:  age 3 (by September 30th) to Pre-Kindergarten.
All students must be fully toilet trained.  Diapers, training pants or pull-ups are not allowed.
Completed admission application.
Completed confidential information form stipulating health issues, if any.
Immunization form -- This form must be completed by each child's physician before entering the Center.  If a child is not current on required shots, we will expect the deficiencies to be taken care of as outlined by the child's physician.  Little Ed. Learning Center must ensure that all students are in compliance with current Code regarding immunization of children against diseases.
Certified copy of birth certificate or other proof of child’s identity and age.  Parent/Guardian is asked to bring the birth certificate (or other documentation) to Orientation or make available to Little Ed. Staff on or before the first day of school.
 
REGISTRATION
Children who are currently enrolled are eligible to submit an application for the following school year by March 1st and are considered before outside enrollments are taken. 
Little Ed. Learning Center is a ministry of Green Valley Baptist Church.  Therefore, priority placement is given to church members and their families at all times.  Remaining placements are open to the community.  The proper child/adult ratio is maintained in accordance with the requirements under the Religious Exemption Law in Virginia.
If classes become filled, a waiting list is maintained for each class.  There is no fee to have a child placed on our wait list.  Wait list candidates are considered if vacancies occur.
 
 
FEES AND PAYMENT PROCEDURES
There is a $25.00 annual non-refundable supply fee requested at time of enrollment to be included with student’s completed admission application.  
Center Fees:  $70.00 per month fee for the two-day/half-day class.  $90.00 per month fee for the three-day/half-day class, and $180.00 per month for the three-day/full day class.  Payments are to be made on the first class day of each month.  If payment is not received by the 10th of the month, a written reminder may be sent home in the student’s folder. 
Payments are accepted in the form of check or money order only.  Payment should be made out to Green Valley Baptist Church.  Cash payments cannot be accepted.  Payments may be given to the teacher, aide, or church secretary.
Please note:  Refunds for days missed because of illness, appointments, vacation or inclement weather are not possible since our operating costs continue, and the student’s space remains reserved.
 
Half –Day Schedule Sample
 
The following schedule is planned for a 3-hour period to include quiet time, active times and short/long durations.  The schedule is flexible depending upon the day’s activities.
 
9:00 – 9:20 Getting Started with Fun
  To ease separation from parents, the day will begin with organized play or an activity or craft to help build social skills or to relate to the number, letter or theme of the month.
 
9:20 – 9:25   Bathroom Break
 
9:25 – 10:00 Circle Time Adventure
Say “good morning!” to God in prayer together, share and talk.
Assign child their “job” for the day (to be rotated by day).
Pledges to the American Flag and Christian Flag
Bible lesson including story and verse.
Songs that may have a Christian emphasis, relate to the daily lesson and/or contain movement. 
Special guests and/or show and tell
 
10:00 – 10:25 Classroom Time Plus
Meaningful classroom activities provide opportunities to write, color, draw, to explore ideas, to observe, to ask questions and to facilitate academic and social learning.
Games and stories relating to the day’s lessons                                                                      
 
10:25 – 10:30 Wash hands and gather lunchbox for snack and be seated at snack table.
 
10:30 – 10:50 Morning Snack (after prayer)
Morning snack and drink are to be provided each day by the parent.
Clean-up and return lunchbox to backpack.
 
10:50 – 11:25 Music & Movement/Discovery Center/Computer Center/Classroom Plus 
Activities, songs, projects, computer games, activities and /or crafts relating to the day or month’s lesson or theme. 
 
11:25 – 11:30 Bathroom Break
 
11:30 – 11:55 Play & Learn
Opportunities to play on the outside playground (weather permitting) or in the indoor Imaginative Play Center room. 
 
11:55 – 12:00 Clean-up and Wind down
Children assist in clean-up and prepare for departure.
 
12:00 Students dismissed to Parent/Authorized Individual                                               
 
(Full-Day Pre-K age students will prepare for lunch at this time.)
.
SPECIAL DAYS
On or near the date of a student’s birthday, parents are welcome to bring in or send treats for the students to enjoy during snack time or before dismissal, in celebration of the special occasion.  Parents/family members are invited to stay and host the party (although it’s not required) and may bring treats of their choice (ex. cake, cupcakes, cookies, etc.) for all students.  Please be mindful of food limitations due to allergies and carefully select the food you choose (ex. avoid nut or nut products).  At least one week before the intended party, the parent should notify the teacher of desired plan.  Students with summer birthdays will have a special birthday celebration together in the month of May, before school ends.  Gifts will not be exchanged between students at any of these celebrations.
 
Theme days will occur throughout the year.  Parents will be given written notice if the child is to wear or bring something special to class on a particular day (ex.  Teddy Bear Day, Pajama Day, etc.). Please check folder in backpack daily for notes sent home.  This is our best means of communication.  
 
Holidays will be celebrated with a Christian emphasis including Valentine’s Day, Easter, Thanksgiving, and Christmas.  Please note that some secular holidays, including Halloween, will not be celebrated. 
 
STAFF AND VOLUNTEERS 
Volunteers from the church and community are used in the classroom at special times during the year. This dedicated assistance enhances the program and expands the students’ normal classroom activities.
The Little Ed. Learning Center employs Teacher(s), and Aide(s) to assist the Teacher, during the school year as needed.  Our Teaching Staff includes caring individuals qualified in education and/or experience.  Staff must be certified annually to be free from any disabilities which would prevent him/her from caring for children.  Staff and volunteers must also abide by the same health practices as children who attend the Center.  All employees are trained and certified in First Aid.  The Center requires background checks for staff members and regular volunteers.
 
PARENT PARTICIPATION
Parents are encouraged to get involved by sharing their vocation or special talents (ex. cooking, music, crafts, etc.) with the students.  Please let the teacher know if you have a desire to participate.
 
LEARNING CENTER CONTACTS
The Learning Center can be contacted any time during school hours by calling the Green Valley Baptist Church office at (276) 889-0257.  The Church’s Administrative Assistant graciously acts as liaison for the Center’s staff during office hours.
We encourage open communication with the teacher, volunteers and church staff. The teacher is available to talk with you before or after school hours.  We care, and we want you to feel free to discuss your child’s activities and progress and will work with your schedule to do so.  We ask only that you do not voice grievances about the Center in front of the parents/students.  Additionally, if warranted, our Pastor will be available to meet together with teacher and parents to discuss grievances, questions and/or concerns.
 
ARRIVAL AND PICK-UP ARRANGEMENTS
It is important that you be punctual in your arrival and departure times. Class normally begins promptly at 9:00 a.m.  We ask that you say your good-byes at the classroom door and allow the student to enter the classroom independently.  The student should also be picked up at the classroom door at 12:00 p.m. or 3:00 p.m. dismissal time.  Please note that running and/or screaming in the Fellowship Hall before or after school is not allowed due to safety concerns and in consideration of others working nearby.
 
The teacher is ready to accept children at 8:45 a.m.  This is the time that staff will be available to assist you in gaining access to the Center.  Otherwise, doors remain locked at all times to ensure security and safety.  If earlier arrangements are needed, please discuss with staff.  Your child should never be left at the Learning Center without informing a staff member. We also require that authorized individuals sign students in and out of the Learning Center at the designated location.  Church staff members are available to allow authorized individuals access to the Center during the remainder of the school day.
 
Children will only be released to those individuals authorized on the applicable Release Form. The teacher must receive written notification, in advance, if someone other than the individual(s) listed is to pick up the child.  
 
 
PERSONAL BELONGINGS AND SCHOOL SUPPLIES
The Learning Center will provide each child with a coat/backpack hook and a cubby in the classroom for personal belongings. You may wish to label all of your child's belongings with a permanent marker.  Additionally, each child is provided with a folder to carry information and activities to home and back to school.  This folder facilitates written communication between parent and teacher as well.
The following is a list of things that each student should bring:
Soft school backpack to hold, send home projects and information.
Change of clothes (shirt, underwear, pants, socks), updated with seasonal changes.  Clothes will be kept at the Learning Center until the end of the school year in a Ziploc bag marked with your child’s name.
Daily snack/lunch packed in lunchbox or bag. Parents are encouraged to provide nutritional snacks appropriate for mid-morning (ex. juice box, water, crackers, fruit, etc.). At times, the teacher may ask the parents to pack a snack that enhances the monthly theme.  Please pack an amount that can be consumed in the normal twenty minute allotted snack time.  
Note:  Toys from home are not always conducive to co-operative play and may become misplaced, damaged, etc.  Toys are to be brought to the Learning Center only on designated special days.
 
FOOD SERVICE
Little Ed. Learning Center does not prepare/provide daily hot meal services.  Snack or lunch items provided during a regular day would include only those purchased as pre-packaged.
 
 
CLOTHING
Children should wear comfortable clothing that is easily washed. Your child will be engaged in active learning, art projects and play.  Please dress him/her in casual clothes and sturdy, well-fitting rubber-soled shoes.
 
 
DISCIPLINE  (Behavior Guidance)
      “Do to others as you would have them do to you.”
                         -Luke 6:31                                                                                                            “Kind words are like honey, sweet to the soul and healthy for the body.”                                      -Proverbs 16:24
 
The Learning Center Staff is committed to providing a positive role model of acceptable behavior and uses positive reinforcement, and the setting of clear guidelines to encourage acceptable behavior.  Guidelines are set forth and reviewed in an age-appropriate method, easy for the students to understand.  Incentives may be used to congratulate good choices and behavior.  
The Center utilizes a Behavior Color System similar to that used elsewhere at the Kindergarten level.  This System allows the child to visually track their behavior and make needed corrections.  Our intent is not to shame a child for bad behavior, but to assist the child in making choices on their own to correct behavior, and be happy with themselves for doing so!  We repeat, “I can make good choices!” with the students each day! 
J Green Light – “I’m having a good day.  I will keep up the good work!”
K Yellow Light – “This is a warning.  I can choose to behave differently.”
L Red Light – “I may need quite time to think about my behavior.”
 
Redirection will be used and positive behavior will be reinforced by Staff.  However, a student may be separated from the group for a time-out, if he/she needs to regain control of their actions or is in danger of hurting self/others.  The time-out will be brief, and the child remains in view of the Teacher or Aide. If the child’s behavior continues, after these measures are taken, the parent may be asked to come and to pick up their child.  
Examples where a time out may be needed include:
pushing, hitting, or other improper physical contact.
disrespect toward the teacher, volunteers or other children.
refusal to follow directions.
repeated acts of not sharing, not listening, or not taking turns.
 
Corporal punishment is not carried out under any circumstance. 
 
The teacher will contact the parent and arrange a meeting to develop strategies for managing a child’s behavior if there is above average concern. If behavior does not improve or continually worsens, the Little Ed. Staff reserves the right to withdraw the child from the Learning Center.
 
The “Golden Rule” is rule #1!
 
 
 
STUDENT WITHDRAWAL 
Written notification is requested to be given two weeks in advance of withdrawal of any student.
 The Little Ed. Learning Center staff reserves the right to refuse service or to request the withdrawal of a child. Each situation is evaluated on an individual basis.
 
HEALTH POLICY
A Religiously Exempt Child Day Center may not offer child care services to sick children. The Center implements procedures for a daily simple health screening and exclusion of sick children.
Parents are strongly encouraged to keep their child home if:
the child has had a fever in the last 24 hours.  Parents will be contacted by the Learning Center to arrange pick up if their child develops a fever or becomes ill during the day.  
fussy, cranky and/or generally not him/herself. 
shows symptoms of infectious or communicable diseases: sniffles, red eye, sore throat, nausea, diarrhea, vomiting, hacking cough, difficulty in breathing or abdominal pain.  Please consult your child’s physician if unsure and notify us so that we can encourage others to take precautions. 
undiagnosed rashes.
 
Please do not expose other children unnecessarily. When in doubt, please apply the “Golden Rule” in this matter.
 
The child may return to the Learning Center after illness when:
a fever has broken for 24 hours.
nausea, vomiting, or diarrhea has subsided for 24 hours.
at least 4 doses of antibiotic has been administered over a 24 hour period for any type of strep or bacterial infection.
showing signs of feeling better and resumed normal behavior.
 
A phone call to the Center would be very much appreciated when your child is ill or will be absent. We are, of course, concerned if he or she is absent on any day of care.
 
 
 BECAUSE WE CARE!  Little Ed. Learning Center is a Nut free Center.  Any product containing nuts brought into the Center will be safely returned home and the child will be provided with another food.  
 
ADMINISTRATION OF MEDICATION
Little Ed. Learning Center will administer ONLY non-prescription medications (non-prescription medications include, but are not limited to, Tylenol, cough syrup, topical sunscreen, and insect repellants.)
The only prescription medication that Little Ed. Learning Center will be allowed to administer is child specific EpiPen medications.  By the State of Virginia requirements, staff administering prescribed EpiPen medication complete necessary required training.  The EpiPen must be prescription specific and kept up-to-date by parent/guardian, who gives Center written permission to administer.
 
 
ACCESS TO SPECIAL THERAPY
If you think your child may benefit from the help of a speech therapist, after discussion with his/her pediatrician, we can refer you to an early intervention program (coordinated through the county school system) that will provide a free screening.
 
SAFETY/EMERGENCY PROCEDURES
A mandatory fire drill is held each month to familiarize the children with the proper way to exit the building during an emergency.  During an emergency, children will be escorted to a safe place outside the building.
 
The Center’s staff will perform assessment and treatment of minor injuries.  If additional treatment appears necessary, the parent, guardian or emergency contact will be called. (Refer back to section on Administration of Medication.)
 
INCLEMENT WEATHER
In the event of inclement weather, the Russell County Public School’s decision for closure will be followed to ensure the safety of children and families.  If Russell County Schools have a delayed opening (2-hr. delay), the Learning Center will delay its opening until 10:00 a.m.   If a 3-hr. delay is called for, the Center will open at 11:00 a.m.  If Russell County Public Schools close after the school day has begun, we ask that students be picked up as soon as possible.  The local TV channels and radio stations will broadcast school closings.
 
You may view the Russell County School Website at www.russell.k12.va.us/.
 
 
OUR SCHOOL YEAR CALENDAR   2015-2016
 
September 8 1st Day for Blue Butterflies Class
 September 9 1st Day for Red Robins Class
May 26        Graduation Ceremony (evening)
May 27         Last School Day:  “Super Fun Day” for all students
 
 
 
GRADUATION / END-OF-YEAR CELEBRATION
A gathering of family and friends will be held at the end of the school year to celebrate the students’ accomplishments and to thank those who had a part in the encouragement and care of the children during the school year.  All students, even those who are returning for a second year, are eligible to attend and will be urged to participate.  Parents will be asked to purchase a cap and gown for their child to wear during the ceremony.
 
Our celebration continues on the Friday following the Graduation Ceremony with a “Super Fun Day”.  It’s a time for all students, families, and friends of Little Ed. to gather for fellowship, fun, games and lunch.    
 
 
“In all your ways know, recognize, and acknowledge Him, and He will direct and make straights and plain your paths.” Proverbs 3:6